Add Meeting Room In Outlook 2016

Simply configure your settings and the meeting url and information is added to the body of the calendar event. In this post i will describe how to add a room in outlook 2016 in order to use this feature we must use a microsoft exchange server account. A room mailbox is a resource mailbox that s assigned to a physical location such as a conference room an auditorium or a training room.

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12 minutes to read 5.

Add meeting room in outlook 2016.

If you do not see the schedule a meeting icon in the menu ribbon open your outlook options. You may already have created distribution groups in the past that contain your conference rooms. This is the name that will be displayed in your outlook calendar. Open outlook click on calendars click open a shared calendar type conf and click ok choose the room that you want to add and click ok repeat steps 3 5 for any oth.

First of all we must select the file tab in order to move to. You will need to create an email address for this room. Next click the plus icon to create a new meeting room. If you use an microsoft 365 or microsoft exchange account with outlook you can use the scheduling assistant and room finder to help schedule your meetings.

Scheduling meetings for others. Add a meeting subject start time and end time and location. Choose the zoom outlook plug in. In order to find a room we usually use the address book in order for it to be held.

Check the zoom outlook plugin box. This add in allows you to easily add a zoom meeting to any new or existing calendar event. You will need to give it a name. Use the scheduling assistant.

Select one of the suggestions to choose that location or continue typing to enter another location. If you want to schedule on behalf of another zoom user see the article about scheduling. The zoom scheduler add in is designed to make scheduling a zoom meeting within microsoft outlook simple. You also can use the keyboard shortcut ctrl shift q to create a new meeting.

Create and manage room mailboxes. When we are creating a meeting request we usually include the location of the meeting in our request. In outlook 2016 and outlook for microsoft 365 you can start typing a location s name for example fourth coffee shop or conference room 23 and outlook will look for location matches. You can choose whatever you wish but your users will see this name.

Select the com add ins. From the inbox select new items meeting or in the calendar select new meeting. This example adds confroom3223 to the building 32 room list. After an administrator creates room mailboxes users can easily reserve rooms by including room mailboxes in meeting requests.

Configure your new meeting room.

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